JOB SUMMARY: The Administrative Assistant/Church Treasurer welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. He or she coordinates much of the administrative work of the church office and provides administrative support for the pastoral staff and program staff. The person in this position is also responsible for the financial administration of the church by maintaining accurate financial records, ensuring proper accounting & distribution of funds and providing timely reports as required and requested. The responsibilities include reconciling monthly bank statements, entering weekly contributions, paying bills, issuing checks, completing payroll, and preparing financial reports. 

QUALIFICATIONS:

• Familiarity with general office procedures either through formal training or equivalent experience.

• Honor confidentiality and handle confidential documents responsibly.
• Must possess good organization skills and interpersonal skills.
• Flexibility and the ability to multitask
• Proficiency with written and oral communication
• Proficiency with Microsoft Office, Social Media platforms (Facebook & Instagram), and QuickBooks
• Ability to collaborate and coordinate with others to accomplish a task
• Bookkeeping experience, at least two years preferred
• Associates Degree or higher, preferred
• Must align with the vision, values, and doctrinal statement of United Methodist Church.
• Pass yearly background checks.
• Comply with FUMC Safe Church policies.
• Read the FUMC Employee Handbook. Sign document agreeing to comply with FUMC Employee Handbook terms and conditions

REPORTS TO: Pastor or Liaison for SPRC

HOURS & SCHEDULE:

Approximately 24 hours a week.

Standard Hours are Monday – Friday, 9 am – 2 pm; monthly evening Church Council and yearly Charge Conference meetings, as necessary

COMPENSATION:

The compensation will be $20-$25/hour based on experience.

ADMINISTRATIVE RESPONSIBLITIES:

• Supports pastors, program staff & lay leaders with administrative needs.
• Make appointments for Pastor
• Answer phones and assist walk-in visitors as needed. Answer all telephone calls and direct to appropriate staff member.
• Check all phone messages and return calls as needed.
• Maintain a variety of records, including membership database, attendance, and visitor records.
• Compile the Charge Conference, Annual conference, and End-of-Year reports, including compiling information from staff, committee leaders, and ministry chairs, typing and production.
• Keep office and work area tidy and organized; file records, bulletins, office supply closet and cabinets Keep computer files organized, backed up.
• Attend church council meetings and Charge Conference, including taking and distributing minutes when needed.
• Order all office supplies, paper, toner, etc., including janitorial supplies, and worship supplies as requested by the Pastors or worship team
• Collecting all mail and dispersing to appropriate staff members
• Check all email accounts daily.
• Answer all telephone calls and direct to appropriate staff member.
• Collect names and addresses of all 1^st time visitors and send a letter from the pastor. 
• Write all donor and recipient memorial cards and envelopes and designate appropriate family and donor.  Mail as soon as possible.
• Collect all dates for church activities, meetings and recreational programs, making all reservations ensuring that there are no conflicts and inputting into all calendars. Maintain church calendar, bulletin boards, and room allocation, in collaboration with Director of Ministry
• Coordinate with Facility Team for room assignments and outside group use
• Make all calls for routine and emergency maintenance of the building after Trustee Committee consultation.
• Prepare correspondence and other typing and copying for church staff and committee members. This includes follow-up on Tower Echoes (TE) articles not submitted Fridays, typing TE, print/fold/mail TE, and send TE electronically. For Worship Services, this includes typing, printing, and folding bulletins; printing Worship service scripts; and writing/sending Thursday all church email, and recording Worship attendance.
• Ensure the use of proper copier codes to track all paper use.
• Keep track of all new addresses and telephone numbers for new and current members of the church. Update the church directory and have a current copy available.
• Transfer all information pertaining to the transfer, death, or oncoming of member to the Membership Secretary.  Also keep a hard copy of all information available for the Pastor for Charge Conference purposes.

TREASURER ESSENTIAL RESPONSIBILITES:

• Maintain complete and accurate records of all church financial, employment and business transactions.  Assure that all financial, employment and business records and all transaction data are correctly, accurately, and timely documented and maintained
• Perform Accounts Payable – process invoices and check requests for payment, to include gathering required authorizations and cutting checks
• Balance and reconcile bank and investment accounts
• Process payroll
• Prepare and distribute monthly financial reports for budget owners and leadership team
• Prepare and distribute year-end 1099 filings
• Work with office manager to gather and appropriately file all new hire information
• Assist with annual budget preparation and budget load
• Prepare for and cooperate with those appointed to perform a yearly audit of financial records
• Assist in preparation of periodic and annual financial reports as required by the greater United Methodist Church

MISCELLANEOUS:

Other tasks as assigned by supervisor.

REVIEWS:

• Monthly review with Supervisor
• First 90 days are probationary period
• Interim evaluation at 90 days, by Staff Parish Relations Committee

APPLICATION PROCESS:

To apply, please send your resume and cover letter to kelseyjulander@gmail.com and office@pafumc.org. The position will remain open until filled. Thank you for your interest, and we look forward to meeting you!

Cornerstone United Methodist Church in Covington, Washington, is receiving applications for an internship supporting its children and youth ministry programs for the summer of 2023. This applicant must be willing to work part-time (approx. 20 hours per week) with their family ministry director, volunteers, and families to help offer exciting and consistent ministry to children, youth, and families at Cornerstone Church.

Please respond to this opportunity as directed in the description linked below.

Reports to: Lead Pastor, Rev. Ieisha Hawley

Status: part-time, (10 Hours A Week approx.)

• Availability one evening a week between 6:00pm and 8:00pm required.
• Availability Sunday Mornings between 9:00am and 12:00pm required.
• Availability for extra worship services during important holidays required (Christmas Eve, Maundy Thursday, Good Friday etc.)  Other consistent hours will be negotiated.

Salary: $6,600 – $11,400 (dependent on qualifications)

Job Summary: We are looking for a worship leader to join our staff team at Arlington United Church (AUC). The worship leader will be involved in leading and overseeing our music ministry. This includes organizing the worship team, working with the Lead Pastor to plan services, leading worship, and developing lay leaders and musicians.  This worship leader should have experience in leading and administrating music ministry in a contemporary, intergenerational church setting. The worship style of AUC is generally contemporary in style (worship team lead) but regularly incorporates hymns into the worship life of the church. Need for ownership and articulation of the values, vision, and mission of AUC The worship leader facilitates and energetically leads music during Sunday worship services, incorporating a variety of elements and diverse styles (Hymns, choral pieces, and contemporary worship) that focus on welcoming and inspiring the church community into full participation in the bold mission of God’s love and justice in our city. The candidate must be passionate about embracing and centering God’s love for all spiritual needs and realities, as they minister to, and help us build, a diverse faith community in the city of Arlington, WA.

Essential Functions:

• Communicate with the pastor and worship team on theme/sermon content for the week to create a well-planned and prayerful worship service, choosing songs that would lead people most effectively and respond to God’s word and presence.
• Must possess a theology of worship that is biblical, Christ-centered and Spirit directed.
•  Must have a strong personal devotional life.
•  Must be culturally agile and understand how to work in a multicultural setting.
•  Recruit/audition volunteer musicians, singers, and choir singers.
•  Frequently invite others to increase size and diversity (gender, racial/ethnic) of singers and musicians.
• Coordinate and oversee rehearsals (requires one evening a week, and Sunday mornings).
• Lead music during the service through vocals and instruments (ideally guitar, percussion, and/or piano), including opening, offering, communion, and closing songs.
• Exabits a strong presence of public leadership and public speaking as they invite and lead the congregation into worshiping God on Sunday morning.

Other Responsibilities:

• Participation in weekly worship meetings.
• Connecting, being available for meeting or answering questions/taking suggestions of Congregants.
• Arranging, writing, transcribing recordings/writing out scores and charts as necessary.

Minimum Qualifications:

• Formal or informal musical training (can range from self-taught, to private lessons, to college degree with a music background).
• At least 1-year prior experience leading worship in a congregational setting preferred.
• Experience working with congregations comprised and supportive of multiethnic and multi-generational communities strongly preferred.
• Ability to lead songs vocally and instrumentally.
• Knowledge of a wide range of Christian/spiritual songs that are diverse and relevant.
• Experience training and organizing musicians.
• Comfortable speaking and performing publicly.
• The ability to create goals and vision for the music team.

Core Competencies:

• Public leadership
• Detail-oriented
• Passionate/Inspirational
• Team building
• Developing relationships

How to Apply:

Please email your cover letter and resume to Pastor Ieisha Hawley (music@auc1.org). Optional, feel free to include up to three YouTube/Vimeo links to services where you are leading worship for reference. All applicants will be considered equally even if links aren’t included in your application email. For qualified applicants, we will follow up with scheduling an interview.

Puyallup United Methodist Church (Puyallup UMC) is an inclusive community that affirms every person is a beloved child of God endowed with dignity, value, and beauty. We welcome all people into the life and ministry of our church without judgment.  

We are seeking a Communication Coordinator. Primary duties will include developing and distributing weekly email newsletters, collaborating with staff & volunteers to create bi-monthly print newsletters, updating and maintaining the website, researching, writing, and editing timely and relevant content for various platforms to targeted external and internal audiences; designing graphics for various communication channels; and strategizing, managing, and creating content for social media accounts. 

Compensation: $28-$32 per hour – based on skill and experience; Paid Time Off;
Work Schedule: 10 hours/week.  Work schedule to be self-determined in coordination with Lead Pastor. 

Interested candidates can view a full job description by going to puyallupumc.org/jobs. Cover letter and resumes can be sent to the attention of the SPRC by clicking here.  Applications will be accepted until May 29, 2023.

Marysville United Methodist Church is seeking a part-time office administrative assistant to begin June 1, 2023. The position will support pastors, program staff, and lay leaders and will report to the lead pastor.

Job Summary

The Office Administrative Assistant is responsible for overseeing the office functions of Marysville United Methodist Church. This position works with church members, community and staff to achieve the objects of our mission to make disciples of Jesus Christ for the transformation of the world.

Important Qualities

• Friendliness & Hospitality
• Sense of joy, humor, and grace
• Excellent interpersonal communicator (spoken & written)
• Professionality (able to hold confidence, punctual, reliable)
• Organized
• Self-starter (able to initiate and imagine ways of working without hand-holding)

Essential Job Functions:

• Support the mission of the church as it relates to the position.
• Supports pastors, program staff & lay leaders with administrative needs.
• Answer phones and assist walk-in visitors as needed.
• Recruit and work with current office volunteers.
• Production of print communications including Sunday bulletin(s), Connect Newsletter, flyers, bathroom stalls info, prayer requests, announcements, etc. With potential of adding digital communications in the future.
• Maintain a variety of records, including Breeze membership database, attendance, and visitor records.
• Compile our Pacific Northwest Charge Conference and Annual conference reports, including compiling information from staff, committee leaders, and ministry chairs, typing and production.
• Keep office and work area tidy and organized; file records, bulletins, office supply closet and cabinets Keep computer files organized, backed up.
• Attend church staff meetings, including taking and distributing minutes when needed.
• Order and maintain office supplies and worship supplies as requested by the Pastors or worship team
• Maintain church calendar in collaboration with Director of Facilities & Programming.
• Collecting all mail and dispersing to appropriate staff members
• Maintain tidiness of Narthex and Counter outside of the office.
• Interfaces with vendors if Director of Facilities is not available
• Maintain Community Resource information. (Food bank, clothing, rent assistance resources)

Qualifications:

Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of clerical/office experience or a related two- year degree.

Knowledge, Skills, Abilities:

• Demonstrated ability to work and interact with a wide variety of people.
• Excellent computer skills, including word processing. Experience with desktop publishing desirable.
• Willingness to learn church software.
• Proven excellent oral and written communication skills.
• Ability to maintain focus despite frequent interruptions.
• Public relation skills and excellent telephone etiquette.
• Organizational, time management, record keeping, and problem-solving skills.
• Ability to work with volunteers and be sensitive to their needs.
• Be an active part of the church staff team.

Hours:

This is a part-time hourly position that is authorized for 15 hours/week, from 10-3 Tuesday through Thursday. This position starts at $20/hour and offers sick leave.

Applicants are invited to email their resume to office@marysvilleumc.org or deneuib@aol.com.

Fairwood Community United Methodist Church in Renton, Washington is seeking applicants for the position of part-time Children & Youth Ministry Director. The job description follows; please direct any questions or applications to the address provided below. 

Hours Per Week: ​20 

Pay Range: ​​$21 – $26 per hour DOE

Reports to: ​Pastor for daily operations, and Staff Parish Relations Committee (SPRC, liaison assigned) for fulfilling responsibilities defined in the job description, defining goals, evaluation and communication of concerns related to the performance of the position

Summary

The C&YM Director plays a major role in the faith development of all ages within the church, both as a leader and as a role model. FCUMC seeks a person who has a solid understanding of the foundations of Christian faith, and who has a strong desire to nurture youth and children in the Christian faith. The person will be familiar with or willing to learn the United Methodist Church doctrine/discipline. We seek a person who generates new ideas and programs, who also values the team concept of ministry, and accepts suggestions from the Youth and Children Council leaders and the program volunteers.

Essential Functions

The Director is responsible to:

• Motivate and nurture youth and children in their Christian spiritual and social development and help them to understand and apply the Bible to their lives.

• Develop a Children & Youth Ministry (C&YM) strategic plan that supports the mission and vision of FCUMC. In partnership with the Children & Youth Council, as well as the children, youth, and music volunteers you will:take the leadership role, in curriculum development and implementation and evaluation of youth and children program plans

• Manage SPROWT: Spiritual & Practical Resources Offering Wholeness Together (the Resilient Congregations Grant). This will require coordinating between the Resilient Congregations FCUMC Team, volunteers, and participants. As the C&YM, you will hold the primary responsibility for stewarding communications and grant implementation oversight

• Utilize a wide range of technology, including online resources, to effectively administer this C&YM program 

• Team with the Youth and Children’s Council Leaders to recruit, train, and supervise teachers, leaders, and other volunteers in the education program, assisting in the classroom as needed  

• Actively recruit children, youth and young families through church supported activities and programs in the community.

• Coordinate, promote, implement, and lead stimulating programs (including online programs as needed) for youth and children to include Sunday School, fellowship group activities, seasonal/special events, outreach opportunities, and youth mission trip(s).

• Communicate program news frequently with the Pastor, participants, families and the congregation through worship announcements, newsletters, bulletins, church calendar and social media as needed. 

• Lead the preparation and development of the annual budget for the youth and children’s ministry.

• Comply with the Safe Church Guidelines.

Knowledge, Skills & Abilities

• A degree or background in a relevant field of study 

• A sense of call and a passion for working with youth and children with the ability to build nurturing relationships with them and their families

• Work as a team with C&YM volunteers and church staff

• Good organizational, teaching, administration and technology skills, including online platforms

• An understanding of child and adolescent development and skill level  

• Strong written and verbal communication skills 

• Ability to recruit, train, organize and motivate volunteers for youth and children’s ministries 

• Ability to encourage multi-generational fellowship and connection

• Shares the vision, philosophy of ministry, and commitments of FCUMC 

• Participate with other Christian ministry professionals in the community as opportunities arise that fit within the church’s purpose and ministry vision 

Compensation & Benefits

The Children & Youth Ministry Director position pay range is $21 – $26 per hour. This part-time position will average 20 hours per week and requires flexible hours, which includes some evenings and weekends for meetings and events (though schedule would be known in advance). FCUMC offers a flexible, supportive environment with a faith community committed to a common mission – to build community through Christian faith and service where all belong.

Application Process

To apply please send your resume and cover letter to jobs@fairwoodumc.org. The position will remain open until filled. Thank you for your interest, and we look forward to meeting you!

About the Employer

Fairwood Community United Methodist Church (FCUMC) is a reconciling church that seeks to minister with all people, regardless of race/ethnicity, socio-economic status or sexual orientation. We affirm that everyone is a person of sacred worth and our mission is to build community through Christian faith and service where all belong.

Federal employment non-discrimination rules preserve the freedom of faith-based organizations to hire according to faith. State and local employment civil rights laws include a similar exemption for faith-based organizations such as Fairwood Community United Methodist Church

Edmonds United Methodist Church in Edmonds, Washington, is seeking applicants for the part-time position of Organist, 10-15 hours per week at a rate of $30 per hour.

Music comprises a significant portion of the worship experiences at EUMC.  The organist provides widespread engagement in the church’s music ministry along with high artistic content that undergirds the musical dimension of our church’s congregational life. The work is achieved by playing 37-rank, 3-manual organ, as well as piano. This work includes solo organ performance (preludes & postludes), hymn leadership on the organ, and accompaniment of any ensemble or solo music offered in service.

To continue reading the job description, please click the link below. Interested parties should contact the church to apply.

Fairwood Community United Methodist Church in Renton, Washington is seeking applicants for the position of part-time Church Office Manager. The job description follows; please direct any questions or applications to the address provided below.

Schedule: Church Office Manager. This is a part-time, non-exempt (i.e. hourly) position. Typical work hours are 8:30 a.m. to 12:30 p.m. Monday through Friday. The start time could be flexible depending on applicant’s needs.

Pay range: $20 to $25 per hour DOE

Employer: Fairwood Community (Renton) United Methodist Church. We regard the love of God to be the foundation of our life and ministry. We believe in the ever-present love of God as witnessed through Jesus Christ and empowered by the Holy Spirit. We believe that each person is loved by God and is of sacred worth. 

Reports to: Pastor for daily operations, and Staff Parish Relations Committee (SPRC, liaison assigned) for fulfilling responsibilities defined in the job description, defining goals, evaluation and communication of concerns related to the performance of the position. 

Primary Accountabilities: The Church Office Manager is accountable for the efficient operation of the church office. The Manager’s duties include, but are not limited to:

Responsibilities:     

• Front office reception: Greet members and visitors; answer questions; relay messages
• Able to produce weekly quality work in a deadline-driven environment.
• Able to provide support to the pastor, facilities, committees, and staff as requested.
• Ability to update the website and other social media as needed.
• Ability to design program layouts of worship services or other events as requested
• Produce publication of weekly bulletin, monthly newsletter, and annual reports as directed
• Maintain online monthly events calendar and post major church events to social media calendar
• Oversee the use of the church facilities by coordinating and scheduling building use by church and non-church groups, obtain completed paperwork and fees from non-church groups
• Maintain accuracy of various materials or documents (i.e.), phone directories, record attendance records, and mailing/contact lists
• Routing pastoral requests on illness, deaths, etc. to appropriate groups (i.e.), Pastor, prayer chain.
• Perform general office duties including preparing annual office budget, maintaining office equipment, ordering supplies, etc.
• Financial accounting and controls including accounts payable, payroll, weekly deposits for church and preschool (tuition), records retention

Knowledge, Skills, and Abilities:

• Working knowledge of software applications including Windows 10, Word, Excel, Outlook, and Publisher. Preferred knowledge of PowerPoint, Financial Accounting Software like QuickBooks Desktop Premier, Google Drive, Google Suite, Gmail, and Apple products. Ability to diagnose and fix minor computer and network issues. 

Qualifications:

• Administrative support experience preferred
• General phone and computer skills.
• Self-starter with the ability to work with minimal supervision.
• Strong written and oral communication skills.
• Strong attention to detail and exceptional grammar, typography, and proofreading skills
• Ability to keep accurate records and an organized file system.
• Ability to keep church matters confidential
• Able to pass a background check.

Contact/application information: If you’re interested, please apply by sending your resume to jobs@fairwoodumc.org. Thank you for your interest, and we look forward to meeting you!

Sand Point Community United Methodist Church in NE Seattle, Washington, is seeking a qualified applicant for the position of Organist/Accompanist. Read more in job description below.

Please email a cover letter and resume to officemanager@sandpointmethodist.org

Mission Statement:

We are an inclusive, caring community – committed to Christ’s work, seeking spiritual growth, and lovingly responding to the needs of God’s world.

Purpose:

To enrich and enhance the quality of the worship service. The organist/accompanist plays the church organ and pianos, as the music program of the church requires.

Areas of Responsibility:

1. Musical Responsibilities:

a. Provide appropriate and inspirational music (preludes, offertories, postludes, etc.), and leading congregational hymns and responses for Sunday worship service. Music should reflect varieties of Christian experience, the seasons and historical periods of the church year, and other special occasions.

b. Accompany the Choir at regular rehearsals and Sunday worship services; accompany soloists and other special groups during Sunday worship services, and for extra services as determined by the Music Director.

c. Play for additional worship services throughout the liturgical year (i.e. Christmas Eve, Ash Wednesday, Maundy Thursday, Good Friday)

d. Provide music for weddings and memorial services. The fee for these services is in addition to regular salary.

2. Related Work activities:

a. Coordinate and communicate weekly with the Pastor and Music Director.

b. Submit titles of music to be performed to the Office Manager each week for inclusion in the Sunday bulletin.

c. Secure necessary maintenance for the organ and church pianos. Submit budget for these expenses in the fall of each year. Maintenance is subject to yearly budget limitations.

d. Meet annually with the Staff Parish Relations Committee and the pastor for a performance evaluation, review the year’s activities, and review current contract.

e. The organist may access the organ for conducting private lessons with his/her students.  S/he needs to channel all teaching requests (dates/hours) for the use of the organ for teaching through the Office Manager, so as not to interfere with other groups’ meetings. If the pupil is under 18 years of age, the Safe Sanctuary Policy guidelines must be adhered to throughout the teaching session.  

f. The organist is expected to secure a substitute when on vacation or absent.

g.  The organist is expected to attend staff meetings as scheduled.

Reporting Relationship

The organist is employed by SPCUMC and is expected to work directly with the Music Director and Pastor.  The organist is expected to work collaboratively with the Staff Parish Relations Committee.

Position Qualifications:

Bachelor of Arts in music is preferred or comparable experiencewith sufficient hours in organ study necessary to be proficient on the church’s instruments (organ/piano).

Conditions of Employment:

Works ¼ time – approx. 10 hours per week

There is a 3-month probationary period

Salary: Approx $16,000 per year