Charge Conference Forms

This page is currently under construction. Forms are being updated and have not been approved for the 2025 Conference Season. Please check back in August for approved forms.

The Superintendents ask that you complete your 2026 Officers’ Contact List, 2026 Church Nominations list, and the 2026 Pastor Support Worksheet for those with paid clergy, a week before your charge conference. Unless otherwise noted, all other forms are due to your District Administrator by December 15, 2025.

Clergy and local church leadership should access and submit Charge Conference forms through their People Portal. If you have questions about accessing the People Portal or your church Dashboard, please view this short video or download this step-by-step guide.

Fall 2025 Charge Conference Forms

These forms are for churches across all districts in the PNW. If your church believes it is exempt from completing any of these forms, please speak with your Superintendent.

The leadership roles listed to complete each form are suggestions and may be delegated to other church leaders as appropriate.

1. 2026 Church Officers Contact List: The conference uses this information to communicate with you about your work in the local church. (This is not the Nominations List.) The Church Administrator, Membership Secretary, and Pastor should complete this form. | This form is available on your Church Dashboard
2. 2026 Church Nominations Report (This is not the same as the Church Officers Contact List.) Used for voting at the Charge Conference. Please attach this report to your Church Officers Contact List when you submit it on your Church Dashboard. The Church Administrator, Membership Secretary, and Pastor should complete this form. For more information, see the nomination guidelines and the sample report. | download PDF Nominations Guidelines | download DOC Sample Report
3. 2025 Church M.I.L.E. Assessment: If you fully engaged this questionnaire in 2023/2024, please update your answers and focus on the new questions in bold text. Your 2023/2024 MILE forms are available from your District Administrator. The Church Council and Pastor should work together to complete this form. | English download DOC | Spanish download DOC
4. 2025 Quick Minutes: Use this form to record the business and votes at the Charge Conference, along with those attending and voting. The Recording Secretary should complete and submit the form after your charge conference. This form is available on your Church Dashboard
5. Local Church Financial Audit Program: Complete the Local Church Financial Audit for 2024 with your team (the audit team can be made up of anyone). Submit it at the Charge Conference or by Dec. 15, 2025. This is separate from the Fund Balance Sheet. | download PDF
6. NEW THIS YEAR – Compensation Module and Pastoral Support Worksheet: Churches with paid pastoral support (FT and PT, clergy and lay pastors, with/out benefits) can download the 2026 Pastoral Support Worksheet (PSW) as a guide. When you are ready to submit the completed PSW information for 2026, you will do so in the Compensation Module on the Church Dashboard. The Finance Chair, S/PPRC Chair, and Pastor should work on the PSW together. | download PDF
   • DOWNLOAD THE FORM and READ the first page before starting.
     • It may require free Adobe Acrobat Reader for the fields to auto-calculate.
     • Here is a helpful list of definitions for the Pastoral Support Worksheet. | download PDF

Additional Documents: Please include the following forms if they apply to you or your congregation. These Forms are also available via the People Portal.

Accessibility Audit – Designed to help congregations analyze their church facilities, communication methods, and attitudes. It may be used to aid churches in identifying barriers that can cause persons with disabilities to be excluded from full participation in worship and other congregational activities. We realize that achieving the goal of full accessibility is a continuing process, but this audit can be a starting point. This should be completed by the Trustees Chair and/or Committee members and updated yearly. Accessibility Audit | This form is available on your Church Dashboard | download DOC | download PDF

Church Profile – Please complete or update once per quadrennium or if there has been a significant change, i.e., financial, pastoral change, FT to PT, or PT to lay-led. The form is available on the Church Dashboard. The Pastoral Leader and Church Council should compile the profile. If you have questions, please contact your District Administrator or Superintendent.

Parsonage Annual Report – If you have a church-owned parsonage, complete this form after your annual walk-through with the Pastor, Trustee Chairperson, and/or S/PPRC Chairperson. If your Parsonage is rented, please note that on the form. | This form is available on your Church Dashboard 

Candidate for Ordained Ministry – Pastoral Leaders should complete this form if you have a candidate for Ordained Ministry, Certified Candidacy, or Licensed Local Pastorship, (a vote is required at your charge conference). | This form is available on your Church Dashboard | download PDF

Lay Servant Report & Recertification – Pastoral Leaders, If you have someone who needs to complete a Lay Servant Report or a Ministry course, have them fill out this form and submit it at the Charge Conference (a vote is required). | This form is available on your Church Dashboard | download PDF

Lay Speaker Report & Recertification – Pastoral Leaders, if you have someone who needs to complete a Lay Speaker Annual Report to the Charge Conference, have them fill out this form and submit it at the Charge Conference (a vote is required). This form is available on your Church Dashboard | download PDF

Certified Lay Minister Report & Recertification – Pastoral Leaders, if you have someone who needs to complete a Certified Lay Minister Report or Recertification to the Charge Conference, have them fill out this form and submit it at the Charge Conference (a vote is required). |  This form is available on your Church Dashboard or download PDF

Annual Report of the Deacon – Form for the appointment of Deacon in Full Connection or Provisional Member in the Deacon track. | download DOC

Clergy Annual Report – All clergy who are not currently appointed to a local church (Retired Pastors, Honorable Location Pastors, Extension Ministry, those on Leave, etc.) should complete this form, if they have been active in ministry in the last year. Submit it to the church where you hold your Charge Conference Relationship. | This form is available in your People Portal | download PDF 

Clergy Profile—All active Clergy should update their profiles using the forms in their People Portal if they have not done so in the last two years, or if a change is expected. | How to Update Clergy Profile video

Clergy Continuing Education Form—All clergy should complete a Continuing Education Form yearly by December 31. This form is available in your People Portal

Actions at the Annual All-Church or Charge Conference

Here are the things that MUST be voted on by the annual All-Church or Charge Conference:

1. Pastor’s Salary Package for 2026 (using the support worksheet above)
   • Is your Clergy Profile Up to date?
2. Nominations Report and Election of Leaders for 2026 (include all elected leaders & positions)
3. Any Lay Servant Ministers and/or Certified Lay Ministers
4. Any Candidates for Ordained Ministry and/or Local Pastors
5. Reading of any names of inactive persons on membership rolls/voting to remove if 2nd year read… This is generally not done every year.

Here are the “Accountability Questions” asked at each annual All-Church or Charge Conference:

1. Have the church’s financial activities been audited for 2024?
2. Are your corporate status and property tax exemptions current?
3. Is your insurance current and paid?
4. Does your church have a current and enforced “Safe Sanctuary” policy?
5. Are you conducting national background checks & abuse awareness training for volunteers & staff? (Churches with under 75 average worship attendance needs 4 min. each; with over 75, average worship attendance needs 6 min. each.) To avoid a surcharge next year, complete no later than November 30th. 
6. Are the church apportionments current and paid?