Author: Erin Tombaugh

JOB SUMMARY: The Administrative Assistant/Church Treasurer welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. He or she coordinates much of the administrative work of the church office and provides administrative support for the pastoral staff and program staff. The person in this position is also responsible for the financial administration of the church by maintaining accurate financial records, ensuring proper accounting & distribution of funds and providing timely reports as required and requested. The responsibilities include reconciling monthly bank statements, entering weekly contributions, paying bills, issuing checks, completing payroll, and preparing financial reports. 

QUALIFICATIONS:

• Familiarity with general office procedures either through formal training or equivalent experience.

• Honor confidentiality and handle confidential documents responsibly.
• Must possess good organization skills and interpersonal skills.
• Flexibility and the ability to multitask
• Proficiency with written and oral communication
• Proficiency with Microsoft Office, Social Media platforms (Facebook & Instagram), and QuickBooks
• Ability to collaborate and coordinate with others to accomplish a task
• Bookkeeping experience, at least two years preferred
• Associates Degree or higher, preferred
• Must align with the vision, values, and doctrinal statement of United Methodist Church.
• Pass yearly background checks.
• Comply with FUMC Safe Church policies.
• Read the FUMC Employee Handbook. Sign document agreeing to comply with FUMC Employee Handbook terms and conditions

REPORTS TO: Pastor or Liaison for SPRC

HOURS & SCHEDULE:

Approximately 24 hours a week.

Standard Hours are Monday – Friday, 9 am – 2 pm; monthly evening Church Council and yearly Charge Conference meetings, as necessary

COMPENSATION:

The compensation will be $20-$25/hour based on experience.

ADMINISTRATIVE RESPONSIBLITIES:

• Supports pastors, program staff & lay leaders with administrative needs.
• Make appointments for Pastor
• Answer phones and assist walk-in visitors as needed. Answer all telephone calls and direct to appropriate staff member.
• Check all phone messages and return calls as needed.
• Maintain a variety of records, including membership database, attendance, and visitor records.
• Compile the Charge Conference, Annual conference, and End-of-Year reports, including compiling information from staff, committee leaders, and ministry chairs, typing and production.
• Keep office and work area tidy and organized; file records, bulletins, office supply closet and cabinets Keep computer files organized, backed up.
• Attend church council meetings and Charge Conference, including taking and distributing minutes when needed.
• Order all office supplies, paper, toner, etc., including janitorial supplies, and worship supplies as requested by the Pastors or worship team
• Collecting all mail and dispersing to appropriate staff members
• Check all email accounts daily.
• Answer all telephone calls and direct to appropriate staff member.
• Collect names and addresses of all 1^st time visitors and send a letter from the pastor. 
• Write all donor and recipient memorial cards and envelopes and designate appropriate family and donor.  Mail as soon as possible.
• Collect all dates for church activities, meetings and recreational programs, making all reservations ensuring that there are no conflicts and inputting into all calendars. Maintain church calendar, bulletin boards, and room allocation, in collaboration with Director of Ministry
• Coordinate with Facility Team for room assignments and outside group use
• Make all calls for routine and emergency maintenance of the building after Trustee Committee consultation.
• Prepare correspondence and other typing and copying for church staff and committee members. This includes follow-up on Tower Echoes (TE) articles not submitted Fridays, typing TE, print/fold/mail TE, and send TE electronically. For Worship Services, this includes typing, printing, and folding bulletins; printing Worship service scripts; and writing/sending Thursday all church email, and recording Worship attendance.
• Ensure the use of proper copier codes to track all paper use.
• Keep track of all new addresses and telephone numbers for new and current members of the church. Update the church directory and have a current copy available.
• Transfer all information pertaining to the transfer, death, or oncoming of member to the Membership Secretary.  Also keep a hard copy of all information available for the Pastor for Charge Conference purposes.

TREASURER ESSENTIAL RESPONSIBILITES:

• Maintain complete and accurate records of all church financial, employment and business transactions.  Assure that all financial, employment and business records and all transaction data are correctly, accurately, and timely documented and maintained
• Perform Accounts Payable – process invoices and check requests for payment, to include gathering required authorizations and cutting checks
• Balance and reconcile bank and investment accounts
• Process payroll
• Prepare and distribute monthly financial reports for budget owners and leadership team
• Prepare and distribute year-end 1099 filings
• Work with office manager to gather and appropriately file all new hire information
• Assist with annual budget preparation and budget load
• Prepare for and cooperate with those appointed to perform a yearly audit of financial records
• Assist in preparation of periodic and annual financial reports as required by the greater United Methodist Church

MISCELLANEOUS:

Other tasks as assigned by supervisor.

REVIEWS:

• Monthly review with Supervisor
• First 90 days are probationary period
• Interim evaluation at 90 days, by Staff Parish Relations Committee

APPLICATION PROCESS:

To apply, please send your resume and cover letter to kelseyjulander@gmail.com and office@pafumc.org. The position will remain open until filled. Thank you for your interest, and we look forward to meeting you!

Reports to: Lead Pastor, Rev. Ieisha Hawley

Status: part-time, (10 Hours A Week approx.)

• Availability one evening a week between 6:00pm and 8:00pm required.
• Availability Sunday Mornings between 9:00am and 12:00pm required.
• Availability for extra worship services during important holidays required (Christmas Eve, Maundy Thursday, Good Friday etc.)  Other consistent hours will be negotiated.

Salary: $6,600 – $11,400 (dependent on qualifications)

Job Summary: We are looking for a worship leader to join our staff team at Arlington United Church (AUC). The worship leader will be involved in leading and overseeing our music ministry. This includes organizing the worship team, working with the Lead Pastor to plan services, leading worship, and developing lay leaders and musicians.  This worship leader should have experience in leading and administrating music ministry in a contemporary, intergenerational church setting. The worship style of AUC is generally contemporary in style (worship team lead) but regularly incorporates hymns into the worship life of the church. Need for ownership and articulation of the values, vision, and mission of AUC The worship leader facilitates and energetically leads music during Sunday worship services, incorporating a variety of elements and diverse styles (Hymns, choral pieces, and contemporary worship) that focus on welcoming and inspiring the church community into full participation in the bold mission of God’s love and justice in our city. The candidate must be passionate about embracing and centering God’s love for all spiritual needs and realities, as they minister to, and help us build, a diverse faith community in the city of Arlington, WA.

Essential Functions:

• Communicate with the pastor and worship team on theme/sermon content for the week to create a well-planned and prayerful worship service, choosing songs that would lead people most effectively and respond to God’s word and presence.
• Must possess a theology of worship that is biblical, Christ-centered and Spirit directed.
•  Must have a strong personal devotional life.
•  Must be culturally agile and understand how to work in a multicultural setting.
•  Recruit/audition volunteer musicians, singers, and choir singers.
•  Frequently invite others to increase size and diversity (gender, racial/ethnic) of singers and musicians.
• Coordinate and oversee rehearsals (requires one evening a week, and Sunday mornings).
• Lead music during the service through vocals and instruments (ideally guitar, percussion, and/or piano), including opening, offering, communion, and closing songs.
• Exabits a strong presence of public leadership and public speaking as they invite and lead the congregation into worshiping God on Sunday morning.

Other Responsibilities:

• Participation in weekly worship meetings.
• Connecting, being available for meeting or answering questions/taking suggestions of Congregants.
• Arranging, writing, transcribing recordings/writing out scores and charts as necessary.

Minimum Qualifications:

• Formal or informal musical training (can range from self-taught, to private lessons, to college degree with a music background).
• At least 1-year prior experience leading worship in a congregational setting preferred.
• Experience working with congregations comprised and supportive of multiethnic and multi-generational communities strongly preferred.
• Ability to lead songs vocally and instrumentally.
• Knowledge of a wide range of Christian/spiritual songs that are diverse and relevant.
• Experience training and organizing musicians.
• Comfortable speaking and performing publicly.
• The ability to create goals and vision for the music team.

Core Competencies:

• Public leadership
• Detail-oriented
• Passionate/Inspirational
• Team building
• Developing relationships

How to Apply:

Please email your cover letter and resume to Pastor Ieisha Hawley (music@auc1.org). Optional, feel free to include up to three YouTube/Vimeo links to services where you are leading worship for reference. All applicants will be considered equally even if links aren’t included in your application email. For qualified applicants, we will follow up with scheduling an interview.

Marysville United Methodist Church is seeking a part-time office administrative assistant to begin June 1, 2023. The position will support pastors, program staff, and lay leaders and will report to the lead pastor.

Job Summary

The Office Administrative Assistant is responsible for overseeing the office functions of Marysville United Methodist Church. This position works with church members, community and staff to achieve the objects of our mission to make disciples of Jesus Christ for the transformation of the world.

Important Qualities

• Friendliness & Hospitality
• Sense of joy, humor, and grace
• Excellent interpersonal communicator (spoken & written)
• Professionality (able to hold confidence, punctual, reliable)
• Organized
• Self-starter (able to initiate and imagine ways of working without hand-holding)

Essential Job Functions:

• Support the mission of the church as it relates to the position.
• Supports pastors, program staff & lay leaders with administrative needs.
• Answer phones and assist walk-in visitors as needed.
• Recruit and work with current office volunteers.
• Production of print communications including Sunday bulletin(s), Connect Newsletter, flyers, bathroom stalls info, prayer requests, announcements, etc. With potential of adding digital communications in the future.
• Maintain a variety of records, including Breeze membership database, attendance, and visitor records.
• Compile our Pacific Northwest Charge Conference and Annual conference reports, including compiling information from staff, committee leaders, and ministry chairs, typing and production.
• Keep office and work area tidy and organized; file records, bulletins, office supply closet and cabinets Keep computer files organized, backed up.
• Attend church staff meetings, including taking and distributing minutes when needed.
• Order and maintain office supplies and worship supplies as requested by the Pastors or worship team
• Maintain church calendar in collaboration with Director of Facilities & Programming.
• Collecting all mail and dispersing to appropriate staff members
• Maintain tidiness of Narthex and Counter outside of the office.
• Interfaces with vendors if Director of Facilities is not available
• Maintain Community Resource information. (Food bank, clothing, rent assistance resources)

Qualifications:

Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of clerical/office experience or a related two- year degree.

Knowledge, Skills, Abilities:

• Demonstrated ability to work and interact with a wide variety of people.
• Excellent computer skills, including word processing. Experience with desktop publishing desirable.
• Willingness to learn church software.
• Proven excellent oral and written communication skills.
• Ability to maintain focus despite frequent interruptions.
• Public relation skills and excellent telephone etiquette.
• Organizational, time management, record keeping, and problem-solving skills.
• Ability to work with volunteers and be sensitive to their needs.
• Be an active part of the church staff team.

Hours:

This is a part-time hourly position that is authorized for 15 hours/week, from 10-3 Tuesday through Thursday. This position starts at $20/hour and offers sick leave.

Applicants are invited to email their resume to office@marysvilleumc.org or deneuib@aol.com.